What is the benefit of Patronum Archive?

It might seem a bit 'hoarder-ish' for a company to hang onto the digital ghost of an employee who has long since moved on, but it’s rarely about nostalgia. In most cases, it’s a strategic move to protect the business or comply with the law.

Is Archiving part of the standard Patronum offering or Patronum+?

Archive is part of standard Patronum, you are only charged $2 per year per archived account.

Can the Google Workspace user be deleted after archiving?

Yes, you can delete the Google Workspace user, and the archive data will remain within your cloud storage bucket.

What data is stored within Patronum Archive?

Patronum Archive currently supports emails from Google Gmail and Google Vault.

How do I restore from Patronum Archive?

You can perform a full or partial restore of any mailbox stored within the archive.

What are the benefits of using my own cloud storage to host the archive data?

Storing the archive within your own Google Cloud storage bucket means you have complete control over the data. It also reduces your running costs and avoids vendor lock-in.

Is Patronum Archive secure?

Yes, at Patronum security is paramount. Patronum is certified under ISO 27001:2013, ISO 27701:2019, ISO 22301:2019, ISO 9001:2015. Patronum also holds certification in Cyber Essentials and CSA Star Security. All Patronum security certifications are available on our <a href='/security-and-compliance' class='text-primary underline'> Security and Compliance</a> page.

Patronum Archive

Patronum Archive offers a cost-effective way to manage Google Workspace data by removing the need for Archive User licenses.

Google Archive User license
costs spiralling out of control?

Save on your monthly licensing with Patronum Archive

Eliminate Google archive user license costs with our built-in email archiving feature. Use your own storage and our automation features to meet your organization's data retention requirements.

Reduce your monthly Google Workspace costs with Patronum’s email archive feature

Google Archive User (AU) licences create a significant ongoing cost when retaining data for former employees. Patronum’s data archive feature maintains data accessibility while removing the need for Google licensing.

Immediately reduce license costs

With Patronum, Google Workspace Archive Users and Google Vault data can be moved to your organisation’s Google Cloud Storage bucket, eliminating the need to maintain Google Archive licences. The archived data remains searchable, and individual emails can be restored to a Google Workspace account whenever needed.

Control your future spend with automated offboarding workflows

Use Patronum archiving to automatically archive leavers’ data as part of your offboarding workflow. This allows for unnecessary Google licences to be removed automatically as part of the same process.

Your data, your infrastructure

Reduce costs and avoid vendor lock-in by archiving your Google Workspace data to your organisation’s Google Cloud Storage bucket. Our open data file format means you’ve never locked into our solution.

Archive features are accessed from the standard Patronum dashboard and are typically triggered by offboarding policies.

Additional Patronum
Archive Features

Automated Offboarding to Archive

Remove manual effort, free up paid Google Workspace licences, and keep records accessible for audits, investigations, or future reference - without leaving inactive accounts in Google Workspace.

Retention Policies

Custom retention policies can be created in Patronum to ensure the correct data is archived, retained, or purged according to a predetermined schedule.

Granular Search

Flexible search capabilities are supported, including former employee name, date ranges, keywords, or other metadata.

Archive Storage Under Your Control

All archived data is stored in your organisation’s Google Cloud Storage bucket, including email in Mbox RFC 4155 standard format.

Archive Vault for Google Vault Data

Extract all data retained in Google Vault, including deleted emails held under a retention or hold policy.

Email Restoration

Restore entire mailbox or individual items.

Patronum Archive

Google Archive User license
costs spiralling out of control?

Eliminate Google archive user license costs with our built-in email archiving feature. Use your own storage and our automation features to meet your organization's data retention requirements.