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Optimise your appointment scheduling in 6 simple steps – Google Calendar Sharing

The advent of Google at the onset of the 21 st century has brought about significant changes in the world.

Google has made our lives easy and hassle-free. Google Calendar is one such utilitarian tool introduced by Google in 2013 which changed the way we perceived traditional calendars.
For professionals who have a hectic life, taking time out of their eventful schedule can be quite cumbersome. However, Google Calendar comes to your rescue to avoid the back-and-forth of scheduling in a never-ending email chain. Google Calendar works with your Google Workspace mail account and automatically sorts out the date which is free to fix an appointment.

Not only does it allow users to create and edit events, with the help of Geographic Information System, Google Calendar also allows the users to add the location of the events and invite others to
attend the event. With so many utilities packed into one tool, the advantages of being able to share your Google Calendar with your contacts are remarkably high:

  • Easy to manage time, which is the most precious commodity for any professional.
  • High level of security including privacy options which doesn’t let your personal data relating to any particular date or event to be shared or accessed by any other person.
  • Sharing a Calendar is quite easy and less time consuming and helps to optimize the scheduling process.

Sharing a Google calendar is fairly easy and can be done in the following steps:

  1. Open Google Calendar on your computer (as the app currently does not support calendar sharing)
  2. If you have multiple calendars in your account, expand the “My Calendar” section to view all your calendars and click on the three vertical dots next to the calendar you'd like to share.
  3. Next, click on settings and sharing
  4. Check the time-zone you are in to ensure accurate transfer of information.
  5. Next, scroll down to "Share with specific people" and click "Add people" to enter your contact email address(es).
    Before you click on that sweet, little send button, do check the amount of details you want to share with your contacts (whether you want to share your free days or busy days) from the “permissions” dropdown.
  6. But it doesn’t end there! Once you’ve shared your calendar with your contacts, they need to accept the invite by clicking on the auto-generated email from Google informing them about the shared calendar. And if your contact doesn’t have Google Calendar, they can only view your calendar if it is shared publicly.

Sharing your calendar with others not only help you plan yourself better and ease out the hassle in scheduling appointments, but it also goes a long way in keeping up with your professional obligations and appointments. And if at any point you feel the need for privacy, you can easily revoke access to others from your calendar.

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