Set up a Google Contacts Policy

Patronum gives you the ability to provision and de-provision Google Contacts and Labels for your users automatically.

Contact Provisioning

To automatically provide your Google Workspace users with Google Contacts simply select the ADD button and share Google Contacts with your users.
Select the user who owns the Google contact label you wish to automatically share with your Google Workspace users, and define the default permission users will obtain.

Google Contacts

Deprovisioning of Calendars

When removing users from your Google Workspace environment you can use the deprovisioning option. Deprovisioning options are available by selecting the deprovisioning button.
deprovisioning button
It is not possible to have both provisioning and deprovisioning tasks within the same policy.
With the Google Contact deprovisioning policy you can perform the following tasks:-

contact deprovisioning

Transfer contact sharing ownership to an executor

If your departing user was responsible for sharing Google Contacts it’s important that these details are not lost, therefore if it recommended that before users are removed completely from the Google Workspace environment management of the shared contact label are reassigned to another user. This option allows you to transfer ownership and sharing of these contact labels to a designated alternative known as an executor. The executor can be set for the whole policy or specifically for Google Calendars. For example, you may want Files transferred to a backup account but want Google Contact management to be the responsibility of the departing users’ manager or system administrator.

Transfer contact to an executor

In addition to contact label sharing the departing user may also have valuable contact details that are not shared within your Google Workspace environment. It is therefore recommended that these contacts are transferred to an executor.

Override policy executor

As previously stated above, within the policy, you can also override which executor account will become the manager of Google Calendars owned by the departing user.
Simply enter the new name or email address of the new executor account.

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